Contract: Term time only, working 39 weeks per year plus 6 weeks holiday. Holidays are to be taken during school closure periods.
Arc School Ansley is seeking to appoint an Admin Assistant.
Arc School Ansley is an independent specialist day school in Ansley, a small village, for children and young people aged between 11 and 17. Many of our young people have experienced significant difficulties in mainstream school as a result of their associated social, emotional and mental health difficulties. We support our children and young people through specialist teaching and intervention including a range of therapeutic supports.
Main Roles and Responsibilities:
- Review classroom registers and follow the school’s pupil absence management procedures, where necessary.
- Assist with the sale of uniforms by communicating prices to parents and answering their questions.
- Keep up-to-date with the school events calendar so that any enquiries can be answered quickly and accurately.
- Be a point of contact for parental complaints and, if they cannot be easily resolved, pass these complaints on to the relevant member of staff, e.g. the Headteacher.
- Maintain confidentiality and data protection when handling potentially sensitive tasks.
- Request records from pupils’ previous schools, where necessary.
- Provide any admin support for extended services offered by the school.
- Collect relevant information for school transfers, such as the education record.
- Maintain an up-to-date and accurate inventory of stock, and place orders as required.
- Employ an effective, thorough and accurate method for checking delivered stock, returning unwanted items, and arranging any repairs or servicing as soon as possible.
- Maintain an accurate system for collecting, recording and providing receipts for a variety of incomes – e.g. in relation to school uniforms, school meals and voluntary contributions – organising reminders for payment wherever required, in accordance with school procedures, and updating the school’s financial system where directed.
- Ensure that relevant staff are notified about any new pupils arriving at the school during the academic year, e.g. teaching staff.
- Keep a log of any pupil records that have been sent and received.
- Ensure school application forms are collated and check that they have been completed satisfactorily, including the provision of emergency contacts.
- Write and dispatch professional letters and emails.
- Supervise outgoing post and packages, including weighing and affixing postage labels.
- Keep records of all courier deliveries, including post, and ensure deliveries are correctly and safely stored prior to distribution.
- Maintain the visitor and contractor sign-in book and ensure all visitors and contractors are correctly registered upon entry and exit
The successful candidate will:
- Have English and Maths GCSEs.
- Have experience of working as part of a team.
- Be able to demonstrate excellent verbal and written communication skills.
- Be able to demonstrate an understanding of their statutory requirements concerning safeguarding, equal opportunities, health and safety and data protection.
- Be able to use financial computer databases effectively and independently.
- Be able to prioritise their workload and complete all tasks required of them.
- Be able to communicate with people over the phone in an appropriate and engaging manner, effectively answering any questions.
- Be able to demonstrate an organised and effective approach to handling a demanding workload and the development of their own learning.
Kedleston Group Ltd is an independent provider of SEMH day and residential schools as well as children’s homes across England. We look for people who have the creativity and enthusiasm needed to deliver the best outcomes for the children and young people we support. Our schools and homes support children and young people living with social, emotional and mental health problems (SEMH) and specific learning difficulties, which affects their learning and ability to do everyday things. Our dedicated autism (ASC) schools work with young people who are high functioning and have associated needs such as mental health problems, attention deficit hyperactive disorder and learning difficulties. We offer staff a comprehensive induction programme and ongoing training to ensure everyone is provided with the best possible start to their employment. Kedleston welcome and nurture staff through the organisation's training provision and seek staff and leaders who are motivated and focused in their delivery of the best education and care support. We have vacancies across England for management, teaching, care, support, administration and ancillary roles within this rapidly developing organisation.
In return for your hard work and commitment to the role Kedleston will offer:
- Competitive salary
- Company Pension Scheme
- The opportunity to join a supportive and well established team
- The support to progress in your career
- Ongoing opportunities for continued professional development and training
- A friendly, passionate and committed team of colleagues
- Employee perks:
- cycle to work scheme
- discounts on shopping and cinema tickets
- birthday treats
- employee of the month award
We would love to hear from you if you feel that you have a positive attitude, a good sense of humour, meet the requirements for the role and share our passion and commitment to developing confident and capable young people by meeting their educational, health and social care needs in structured, nurturing school and home provisions.
Kedleston Group Limited is committed to safeguarding and promoting the welfare of its children and young people. This post is subject to an enhanced DBS check. We are an equal opportunities employer welcoming applications from all sections of the community.
We look forward to receiving your application.
Note for recruitment agencies: We prefer to hire people directly, but we do have a preferred supplier list for when we need a helping hand. We'll be in touch directly if we need you!